Access name or SSN number but contact information can be viewed.Preparatory to Research: A researcher can access potential research patient PHI to prepare a recruitment strategy but they may not actively reach out to patients until the study has been approved.Record level data may be accessed but the following will be excluded HIV data, substance abuse information, behavioral health encounter information.Under this use case a researcher may not:.Anyone with PennChart access who has taken Slicer Dicer online training can perform this function.Slicer Dicer can be used as a self service tool searching all of PennChart data to provide counts of eligible number of patients. Feasibility/Cohort Identification: A researcher wants to determine if he or she has a large enough available pool of patients to enroll in a research study or needs to provide a sponsor or funder with an estimate of the number of evaluable patients he/ she would be able to enroll.
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It also does not allow the Penn researcher to actually reach out to those patients to recruit or enrollment them in a trial without full IRB approval. However, it does not allow for a researcher outside the covered entity to identify patients that may be eligible for a study, this must be done under a full HIPAA waiver and with appropriate agreements, as well as IRB approval, in place. The preparatory to research provision allows such a researcher to identify prospective research participants for purposes of seeking their authorization to use or disclose their prospective health information as part of a research study. The preparatory research provision permits covered entities to use or disclose protected health information for purposes that are in preparation of research, such as to aid study recruitment or determine if there is a viable cohort of patients at a site. Permissible use cases for the system are detailed below. Slicer Dicer research users access will be coming in August 2020. The alternative is to use the DAC who will serve as a broker for the identifiable data. For most researchers, Slicer Dicer or reporting Workbench are the recommended tools for this activity. Below is a quick snapshot and some more details about some of the resource available to support this.įor information on access to PennOmics/ PennSeek/ Penn G&P/ Clarity or Cosmos please contact the Penn Data Analytics Center (DAC)įor research requests in which identifiable data is needed, IRB approval will need to be supplied and access granted to appropriate tools.
It may also be necessary information to provide to an external sponsor during the site selection process. This can be helpful information to include in a grant proposal or when planning a recruitment strategy. In the early trial design stage, it may be beneficial to take a look at exactly how many available subjects within Penn Medicine there are for a trial.
PennChart Request for Research Projects.Other Educational Workshops & Resources.Training Required for Clinical Research.
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